Workspace management software will be an integral part of future offices and buildings. In this article we explore why.

Workspace Management Software enhances the employee and tenant experience

Whether it is short-term leases, or booking a desk for a few hours, workspace management software makes it easier for tenants and building occupants to find the correct space, building, and time slot(s) that suit them. No more sending emails to-and-fro trying to find a suitable arrangement between tenants and building owners, or employees and managers. Our software tool enables employees to efficiently reserve a workplace for themselves or for their team.

Workero’s human-centred workspace management software also reduces the friction between building occupants and the buildings they interact with: by visualizing the floor plans of the building on our digital platform, users will know exactly where to go when booking a specific desk at a specific building or department. Check-in and check-out happens at the touch of a button. This makes for a more pleasant experience and seamless interaction with the building or workspace.

It makes your building or workspace more attractive to tenants and employees

Due to the pandemic, the way we work and interact with workspaces and buildings have changed. People now know that they can get a lot done from home. As such, building owners and workplaces will have to offer something unique or attractive to people. However, one first needs to determine what building users or employees want from these spaces. Workspace Management Software continuously gathers information about how many people enter a space, how long they remain there, and when (and if) they return. Making use of this information, one can glean insights into what building occupants want, and tailor one’s office or workspace accordingly.

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It helps with office scheduling and organisation

Workspace management software is built to make office scheduling or management easy. Building owners or management can set the time and occupant limits of each desk or meeting room. For example, if you want to ensure that building occupants will be able to maintain a 1,5-metre distance from each other, you can set a limit on how many persons will be able to book at a specific location at the same time. If you want to keep a room or event hall open for an event that might happen after work, you can simply set a time limit that prevents people from booking in that room from, say, 4 P.M. In addition, you can demarcate certain areas as off-limits for certain building occupants (for example, restricting access to the Finance department to finance personnel, and so on).

It facilitates collaboration

Not only does our Workspace Management software make it easy to book offices or meeting rooms, it also makes it easy for employees or building occupants to arrange meetings among themselves. We’ve made it possible for employees to search for each other on the app or platform. No need to wonder where your colleagues are seated for the day. Simply look them up via desktop or our native mobile app, and book a seat close to them.

It helps with the organisation and maintenance of your space

Workero’s Workspace Management Software is designed to be as intuitive and easy to use as possible. That’s why we visualize your building or office space’s floor plans on the platform. Not only does this visual interface make it possible to see – in one glance – which seats or areas are still free – it also gives building owners and managers the benefit of seeing how the building or office is being used. You might notice underutilised spaces, or detect problem areas. We’ll help to organize and lay out your office in a way that optimizes both space and user-friendliness.

It provides Office Analytics that can help optimise your office

While a visualisation of your office layout might already give you a lot of insight into how your space is used, a whole lot more data can be obtained from our Workspace Management Software’s integrated real-time occupancy measuring solution. Do you want to know whether your office is too big or too small for the current amount of employees or occupants? Wondering where the most popular offices and desks are situated? Or how many days per week your employees are working in certain offices or buildings? Or which times of the day or week are the busiest? Our software’s reporting dashboard can be modified to give you the data you need. Data such as this can give you a wealth of information that can in turn be used to optimise your office, make business decisions, ensure employee well-being and productivity, and/or establish whether tenants are happy and likely to continue renting the space.

It can help your building or offices be ESG compliant

One of the first steps of ensuring that your building is sustainable, is to measure how it is being used. Workspace management software measures the occupancy rates of buildings in real time, which – in conjunction with increasingly responsive and smart buildings, integrated with other property technologies – will help building managers to optimise the resources used to run a building. No more aircons blasting into empty rooms, or heaters overheating fully occupied rooms, or an excess of office equipment: with the right data, you will know exactly what your space needs.